BOARD AGENDA

Monday, 22 June 2009
6:45 pm (In Camera)
8:00 pm (Public)

PLEASE NOTE DATE CHANGE

1. Resolve into Committee of the Whole (In Camera)

In Camera Action Items

2. Approval of In Camera Agenda

3. Confirmation of In Camera Minutes
a. 09 June 2009, Report 15
b. 09 June 2009, Report 15R, Restricted, Trustees, Director, Executive Superintendent and Superintendent of Human Resources

4. Business Arising from Minutes
a. 09 June 2009, Report 15
b. 09 June 2009, Report 15R, Restricted, Trustees, Director, Executive Superintendent and Superintendent of Human Resources

5. Director’s Report

6. Chair’s Report

7. Report 6R, Chairs’ Committee, 03 June 2009
Restricted, Trustees, Director and Senior Staff
No recommendations

8. Report 7A, Business Services Committee, 10 June 2009
No recommendations

9. Staff Report 09-144, Staffing Issue
Restricted, Trustees, Director, Executive Superintendent and Superintendent of Human Resources
(Lyall Thomson, ext. 8219)

10. Staff Report 09-148, Staffing Issue
Restricted, Trustees, Director and Senior Staff
(Diane Jeudy-Hugo, ext. 8252)

11. Staff Report 09-149, Property Item
(Michael Carson, ext. 8818)

12. Staff Report 09-147, Terms of Reference for Internal Audit Study
(Michael Clarke, ext. 8881)

In Camera Information Items

13. Hearing No. 2009-07, 15 June 2009, Student Transfer
Restricted, Trustees, Director & Senior Staff

14. Hearing No. 2009-08, 15 June 2009, Student Transfer
Restricted, Trustees, Director & Senior Staff

15. Hearing No. 2009-09, 15 June 2009, Student Transfer
Restricted, Trustees, Director & Senior Staff

16. Hearing No. 2009-11, 15 June 1009, Student Transfer
Restricted, Trustees, Director & Senior Staff

17. New Business

**items in bold are considered time sensitive for this meeting**


Public Action Items

1. Call to Order – Chair of the Board

2. Report 4, Committee of the Whole, Public, 18 June 2009 (PDF)
a. Confirm appointment of Mark P. Fisher as Trustee Zone 3, Barrhaven/Knoxdale-Merivale

3. Administration of Oath of Office and Allegiance , Trustee Zone 3 (PDF)

4. Report from Committee of the Whole (In Camera)

5. Approval of Agenda

6. Confirmation of Minutes (PDF)
a. 09 June 2009

7. Business Arising from Minutes
a. 09 June 2009

8. Director’s Report

9. Chair’s Report

10. Public Question Period

11. Report 6, Budget Committee, 01 June 2009 (PDF)
Partial report received at 09 June 2009 Board meeting

12. Report 6, Chairs’ Committee, 03 June 2009 (PDF)
Recommendations dealt with at 09 June 2009 Board meeting

13. Report 7, Budget Committee, 04 June 2009 (PDF)
Recommendation dealt with at 09 June 2009 Board meeting

14. Report 7, Business Services Committee, 10 June 2009 (PDF)
a. Approval of changes to OCDSB policies with transportation components re harmonization for Ottawa Student Transportation Authority (PDF)
b. Approval of budget carry forwards from the 2008-2009 budget (PDF)
c. Approval of consultation plan for amendments to policy P.118.PLG Accommodation Review/School Closure Studies (PDF)
d. Approval of consultation plan re the process to be used to review the boundaries, program offerings and grade structures for selected Kanata schools (PDF)
e. Approval of consultation plan re the process to be used to review the boundaries, program offerings and grade structures for Stittsville and area schools (PDF)
f. Approval of consultation plan re the process to be used to review the boundaries and grade structures for Orleans Wood and Terry Fox Elementary Schools (PDF)
g. Direct staff to proceed to implement the energy efficiency projects and authorize the transfer of funding
h. Approval of the Annual Accessibility Plan for 2009-2010 (PDF)

15. Report 3, Committee of the Whole (Public), 15 June 2009 (PDF)
No recommendations

16. Partial Report 7, Education Committee, 16 June 2009 (PDF)
a. Receipt of Advisory Committee Annual Reports
i. Alternative Schools Advisory Committee (PDF)
ii. Advisory Committee on the Arts (PDF)
iii. Children and Youth at Risk Advisory Committee (PDF)
iv. Community Council for Ethnocultural Equity (PDF)
b. Receipt of Special Education Advisory Committee Report, 27 May 2009 (PDF)
i. SEAC recommends approval of the Special Education Plan 2009
c. Approval of Framework for a Review of the Elementary Alternative Program (PDF)

17. Non Consent Item(s)

18. Report 3, Ad Hoc Committee for the Board Evaluation Process and the Director Performance Evaluation Process, 10 June 2009 (PDF)
a. Approval of the job description for the Director of Education/Secretary of the Board and the Performance Assessment Guide (PDF)

19. Staff Report 09-146, Special Education Plan 2009-2010** (PDF)
(Dawn Paxton, ext. 8254)

**Please bring copy of Special Education Plan – part of 16 June 2009 Education Committee agenda**

20. Staff Report 09-143, Appointments to Committees (PDF)
(Michele Giroux, ext. 8607)

21. Staff Report 09-151, Appointments to Ontario Public School Board Association for 2009-2010 To be distributed
(Michele Giroux, ext. 8607)

22. Motion to destroy ballots

23. Staff Report 09-150, Appointment to Special Education Advisory Committee (PDF)
(Michele Giroux, ext. 8607)

Public Information Items

24. OPSBA Report, Trustees Brockington and Campbell (PDF)

25. Report on National School Boards Association Conference, Trustee Brockington (PDF)

26. New Business

27. Adjournment

**items in bold are considered time sensitive for this meeting**